Accounting services
A practice for companies that put their accounting outside: bookkeeping, payroll and HR records, preparing and filing reports, restoring accounts, and dealings with the State Tax Service. The accountants work in one team with the tax lawyers.
Why businesses choose this PROCTOR practice
Most tax disputes begin not in the office of an inspector but in the accounts department - with an inaccurate entry, a lost primary document or a report filed on an outdated form.
That is why accounting services at PROCTOR work in one team with the tax lawyers. The accountant keeps the books, and the lawyer is responsible for making sure that every transaction will withstand an audit and is supported by documents.
We take the accounting on in full: from primary documents and payroll to reporting and correspondence with the tax authorities. The owner receives not a stack of reports but the state of affairs in clear figures, and the certainty that no deadline has been missed and that the figures agree with one another.
For a company this is cheaper than an in-house accounting department and more reliable than one: behind the books stands a team that does not go on holiday and does not resign in the middle of a reporting period.
Bookkeeping
Full accounting and tax records of the company: processing of primary documents, bank, cash desk, fixed assets, stock, settlements with counterparties. The books are kept so that the document behind any given transaction can be produced at any moment.
Payroll and HR records
Calculation of wages, holiday pay and sick pay, withholding of personal income tax, the military levy and the unified social contribution. HR administration: orders, employment contracts, timesheets, and the paperwork for hiring, transferring and dismissing employees.
Preparing and filing reports
Preparation and filing of tax, financial and statistical reports, unified social contribution returns and employer reports. Control of deadlines, processing of receipts, correction of figures through adjusting calculations.
Restoring accounts
Putting in order books that were kept incompletely or not kept at all: restoring primary documents, re-entering transactions of past periods, reconciliations with counterparties and with the tax authorities, filing of missed and adjusting reports.
Dealings with the State Tax Service
Correspondence with the tax authorities, replies to enquiries, support during desk and documentary audits on the accounting side, work in the electronic cabinet of the taxpayer. The explanations are drafted by the accountant together with a lawyer who knows what such replies turn into in a dispute.
How we take the books on
Moving the accounting outside runs through a review of the books, a handover of the files and the first period we close ourselves.
01
Review of the books
We look at the state of the accounting: primary documents on hand, balances, reports filed, differences against the data of the tax service. The output is a list of what has to be fixed.
02
Handover of the files
We take the database, primary documents and HR files from the previous accountant, reconcile balances and settlements with counterparties, and record the position at the handover date.
03
Setting up the accounting
We agree the accounting policy, the chart of accounts and the way documents are exchanged: who passes primary documents, when and in what form. Deadlines are fixed for every report.
04
Monthly work
We enter documents, calculate payroll and taxes and keep the HR records. By the end of the month the owner receives the state of affairs in clear figures.
05
Reporting and deadlines
We prepare and file tax, financial and statistical reports, process the receipts and, where needed, correct the figures through adjusting calculations.
06
Enquiries from the tax service
We draft replies to enquiries and support audits on the accounting side. The explanation is written by the accountant together with a lawyer who knows its price in a dispute.
Formats of accounting support
The format depends on the volume of documents, the number of employees and the state of the books at the start.
Restoring the accounts
A one-off job on a period kept incompletely: restoring primary documents, re-entering transactions, reconciliations with counterparties and the tax service, filing missed reports.
Full bookkeeping
The accounting of the company in full: primary documents, bank and cash desk, payroll and HR records, reporting and deadlines. The owner receives a monthly report on the state of affairs.
Bookkeeping with tax defence
Bookkeeping together with the tax lawyers: every transaction is tested against whether it will withstand an audit, and enquiries and audits are handled by the same team.
